Da 31 PDF Form

1. What is the DA 31 form?

   The DA 31 form, officially known as the "Request and Authority for Leave," is a document used by military personnel to request leave from their duties. It is essential for both planning and record-keeping purposes. The form ensures that all requests for leave are documented and approved by the appropriate authorities.

2. Who needs to fill out the DA 31 form?

   Any active duty military member who wishes to take leave must complete the DA 31 form. This includes requests for various types of leave such as annual leave, emergency leave, or PCS leave. The form is also used when requesting non-chargeable leave.

3. What information is required on the DA 31 form?

   Several key details must be provided on the form. This includes:

   • Name and rank of the requestor
   • DOD ID
   • Leave address and contact information
   • Type of absence being requested
   • Dates of leave and total days requested

   Additionally, signatures from the requestor, supervisor, and approving authority are necessary for processing.

4. How is the DA 31 form submitted?

   The completed DA 31 form should be submitted to the requestor's supervisor for review. If the supervisor approves the request, it is then forwarded to the approving authority. It's important to ensure that all signatures are obtained before the leave can be granted.

5. What happens if my leave request is denied?

   If a leave request is denied, the approving authority will typically provide a reason for the disapproval. The requestor may have the option to revise and resubmit the request or to discuss the situation further with their supervisor.

6. Is the DA 31 form subject to privacy regulations?

   Yes, the DA 31 form is subject to the Privacy Act of 1974. This means that personal information on the form must be handled with care and only shared with authorized personnel. It is crucial to protect the privacy of individuals when processing leave requests.

Detailed Guide for Using Da 31

After gathering the necessary information, you are ready to fill out the DA 31 form. This form is used to request leave and must be completed accurately to ensure proper processing. Follow these steps to fill it out correctly.

1. Control Number: Enter the control number if applicable.
2. Requestor Information: Fill in your name (last, first, middle initial).
3. DOD ID: Provide your Department of Defense identification number.
4. Rank: Indicate your military rank.
5. Date: Enter the date in the format YYYYMMDD.
6. Leave Address: Write your leave address, including street, city, state, ZIP code, and phone number.
7. Organization: Fill in your organization, station, point of contact email, and phone number.
8. Type of Absence: Check the appropriate box for your type of leave (chargeable, non-chargeable, or combination). Specify the type of leave requested.
9. Leave Dates:
   • From: Enter the start date of your leave in YYYYMMDD format.
   • Total Days Requested: Indicate the total number of days you are requesting.
   • To: Enter the end date of your leave in YYYYMMDD format.
10. Accrued Leave: Fill in your accrued leave balance and the chargeable leave requested.
11. Non-Chargeable Absence: If applicable, provide the dates and days requested for non-chargeable absence.
12. Signature of Requestor: Sign and date the form. A supervisor can sign on your behalf if you are unavailable.
13. Supervisor Information: The supervisor should fill in their name, title, rank/grade, and indicate approval or disapproval.
14. Approving Authority: The approving authority will complete their section with name, title, rank/grade, and action taken (approved or disapproved).
15. Departure and Return Signatures: Include signatures and dates for departure and return authorities as required.
16. Remarks: Add any additional remarks if necessary.

When submitting a DA 31 form, several other documents may be required to ensure a smooth leave request process. Each of these forms serves a specific purpose and helps clarify various aspects of your leave. Understanding these documents can make the process easier and more efficient.

• Leave and Earnings Statement (LES): This document provides a detailed breakdown of your pay, including leave balances. It helps determine how much leave you have accrued and whether you can take the requested days off.
• DA Form 4856 (Developmental Counseling Form): This form is often used to document counseling sessions between a supervisor and a service member. It can be important if leave is related to performance issues or personal matters requiring discussion.
• Travel Orders: If your leave involves travel, you may need to submit travel orders. These outline the details of your trip and ensure that your travel is authorized and reimbursable.
• Medical Documentation: In cases where leave is requested for medical reasons, supporting documentation from a healthcare provider may be required. This validates the need for leave due to health issues.
• Emergency Leave Request Form: This specific form is utilized when requesting leave for urgent family situations. It streamlines the process for emergency leave and provides necessary details to approving authorities.
• Power of Attorney (POA): If you are unable to manage your affairs while on leave, a POA may be necessary. This document designates someone to act on your behalf, ensuring your responsibilities are handled in your absence.
• Unit Leave Policy: Each unit may have its own leave policy that outlines specific requirements and procedures. Familiarizing yourself with this policy can help you understand what additional documentation may be needed.
• DA Form 31-1 (Leave Extension Request): If you need to extend your leave, this form is essential. It allows you to formally request additional days and provides necessary information for approval.
• Retirement or Separation Documents: If your leave is related to retirement or separation from service, appropriate documentation must be submitted to ensure all procedures are followed correctly.

By being aware of these additional forms and documents, you can better prepare for your leave request. Each document plays a vital role in ensuring that your request is processed efficiently and in accordance with military regulations. Taking the time to gather the necessary paperwork will help facilitate a smoother experience during your time away.

The DA 31 form is similar to the SF 50, which is used for Notification of Personnel Action. Both documents serve as official requests related to personnel changes. While the DA 31 focuses on leave requests, the SF 50 records changes in employment status, such as promotions or terminations. Each form requires specific information about the individual, including identification details and dates, ensuring that personnel actions are documented clearly and accurately.

Another document akin to the DA 31 is the DD Form 214, which is used to report a service member's separation from active duty. Like the DA 31, the DD Form 214 provides critical information about the individual's service, including dates and types of leave taken. This form also emphasizes the importance of maintaining accurate records for military personnel, as it can affect benefits and future employment opportunities.

The Leave and Earnings Statement (LES) is another document that shares similarities with the DA 31. The LES provides detailed information about a service member's pay, deductions, and leave balances. While the DA 31 requests leave, the LES tracks how much leave has been accrued and used, making both forms essential for managing a service member's time off and financial compensation.

The AF Form 988, Request and Authorization for Leave, is directly comparable to the DA 31 as it serves the same purpose within the Air Force. Both forms collect similar information, including the type of leave requested and the duration. The AF Form 988 is tailored for Air Force personnel, but the underlying principles of leave management remain consistent across both branches of the military.

The NAVPERS 1336/3, also known as the Request for Leave, is utilized by Navy personnel and functions similarly to the DA 31. This form captures essential details about the leave request, including the type of leave and the dates involved. Both forms aim to ensure that leave is properly authorized and documented, reflecting the Navy's and Army's commitment to maintaining accurate personnel records.

The DA Form 4187, which is used for Personnel Action, is another document that shares a common purpose with the DA 31. While the DA 31 specifically addresses leave requests, the DA Form 4187 can be used for various personnel actions, including requests for leave. Both forms require signatures from supervisors and approving authorities, ensuring that all actions are verified and approved before proceeding.

The OPM Form 71, Request for Leave or Approved Absence, is similar to the DA 31 in that it is used for requesting leave in federal employment. This form requires the employee to provide details about the type of leave requested and the duration. Both forms emphasize the need for proper documentation and approval processes to ensure that leave is managed appropriately within federal agencies.

The Form 700, known as the Leave Request Form, is used in various organizations and shares similarities with the DA 31. This form is designed to request time off, capturing essential details such as the dates and type of leave. Both forms require approval from a supervisor or authority, ensuring that the request is reviewed and authorized before any leave is taken.

Lastly, the DA Form 2166-9, which is used for Noncommissioned Officer Evaluation Reports, is related in the sense that both forms involve personnel management within the military. Although the DA Form 2166-9 focuses on evaluating performance rather than leave, both documents require detailed information about the individual and are critical for maintaining accurate personnel records. Each form plays a role in the overall management of military personnel, highlighting the importance of proper documentation in various aspects of military life.